IT Security & Acceptable Use Policy
A professionally designed policy to protect systems, data, and users.
- ✔ Industry-aligned structure
- ✔ Editable & scalable format
- ✔ Audit-ready documentation
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Policy Overview
This policy defines acceptable use of IT systems to ensure security, compliance, and operational clarity across the organization.
Purpose
Define acceptable and secure use of IT systems to protect organizational assets and information.
Scope
Applies to all employees, contractors, vendors, and third parties accessing organizational IT resources.
Applicability
Mandatory for all users accessing company systems, networks, applications, and data.
Policy Structure
This policy follows a standardized structure designed to ensure clarity, accountability, and alignment with industry compliance requirements.
Purpose
Defines the intent of the policy and outlines why it is necessary to protect organizational information assets, systems, and users while supporting secure and efficient operations.
Scope
Specifies the systems, data, applications, and business units covered under this policy, ensuring consistent implementation across the organization.
Applicability
Identifies individuals and entities required to comply with the policy, including employees, contractors, vendors, and third-party service providers.
Roles & Responsibilities
Clarifies accountability by defining the responsibilities of IT teams, management, employees, and security personnel in enforcing and maintaining compliance.
Acceptable Use Guidelines
Outlines permitted and prohibited activities related to the use of IT systems, networks, and data to minimize security risks and misuse.
Security Controls
Details required technical and administrative controls such as access management, authentication, data protection, and monitoring mechanisms.
Compliance & Regulatory Alignment
Ensures alignment with applicable laws, regulations, and standards such as ISO, SOC, GDPR, and internal governance frameworks.
Incident Reporting
Defines procedures for identifying, reporting, and responding to security incidents, policy violations, or system breaches in a timely manner.
Policy Exceptions
Establishes a controlled process for requesting, reviewing, approving, and documenting exceptions to the policy where justified.
Review & Updates
Specifies the frequency and responsibility for reviewing and updating the policy to ensure ongoing relevance and effectiveness.
Enforcement & Disciplinary Action
Describes consequences for non-compliance, including corrective actions and disciplinary measures, to ensure accountability.
Approval & Ownership
Documents policy ownership, approval authority, and version control to maintain governance and audit readiness.
Sample Policy Content
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1. Purpose
This policy establishes guidelines for acceptable use of IT resources.
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